Vendor Form

“Vendor”
Event Contractual
Terms & Conditions

This “Vendor” Event Contractual Terms & Conditions
becomes legally binding effective as of the date in which stated
Vendor, whose business name, having its principal place of
business located at the address, and duly represented by the business name as illustrated in the details
provided by the Vendor and furthermore completes, signs, and dates stated contractual agreement.
Vendor is herein notified that all event booths are reserved on a first come, first serve basis. Henceforth,
stated contractual agreement hereinafter is entered into by the Vendor’s business and/or individual
(hereinafter referred to as Vendor) and TriState Event Planning Services (hereinafter referred to as
TriState Events) having its principal mailing address at PO BOX 128 Greencastle, PA 17225; email
address [email protected]; business mobile number (717) 262-8839 {text or call}; business fax
(717) 597-0226; and website www.tristateevents.org.
TERMS & CONDITIONS
1. VENDOR DEFINITION.
The following information is for reference only and therefore is not considered all-inclusive of the
definition but that would offer an example of.
1. Vendor refers to any “individual and/or business” who may display any of the following list of
products or services but not limited to arts, crafts, retail, commercial; and/or any other types of
promotional branding merchandise or products in a manner to which to display in a selling and/or
demonstration manner for the public viewing; to exhibit; to showcase.
2. Vendor also refers to any “individual and/or business” who may display any of the following list
of products or services but not limited to any type of nonprofit organization or affiliation / business
501(C)(3) and/or who may choose to participate to raise awareness or fundraiser on behalf of their
cause.
3. Vendor also refers to any “individual and/or business” also includes displaying or selling any of
the following list of products or services but not limited to: beer, wine, spirits, cider, hard cider,
liquor, beer, mead, etc. commercially made that is licensed to serve on their own premises as well
as permitted to set up at festivals, fairs, and other types of similar events in a serving and selling
manner and/or demonstration for the public viewing, tastings, and/or consumption as well as to
exhibit and to showcase including but not limited to hosting and selling promotion branded logo
merchandise on site.
2. PURPOSE.
TriState Events and the Venue agrees to provide space for the Vendor to display his/her respective
business, products, and/or services in the Venue during each stated promoted Event. Use of the Venue
is limited to specific Vendor spaces allotted by the buildings’ administration and individual spaces
assigned to each Vendor by TriState Events.

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3. LOGO.
Vendor MAY NOT use any of TriState Event Planning Service’s annual event’s logos or taglines
within any of its promotions within its own promotional products, service, or booth. Vendor MAY
NOT make use of the event name and/or the company’s respective registered trademarks or logos or
event logos without prior written approval from the organizer of said event, TriState Event Planning
Services. Such approval shall not be unreasonably withheld.
4. BOOTH GUIDELINES & POLICIES.
All Vendors who have previously participated in any annual event with TriState Event Planning
Services will always receive first choice on booking that same event and future events as well as may
request specific booth assignments, where applicable.
A. Vendor Booth Assignment is at the discretion of TriState Events based on a variety of distinct
factors. These factors include but are not limited to Vendor display requirements {please be sure to
detail on contract if your display requires a corner or wall space. While supplies last. We will accommodate as best
we can.}
B. TriState Events agrees to provide each Vendor one (1) agreed upon BOOTH SPACE at the booth
size designated under this section labeled “BOOTH SIZE”. In that section, Vendors will be able
to view the booth size for indoor and outdoor booths. Vendors may choose to rent additional
booths for the charge of additional booth registration fee(s).
C. Vendors are not allowed to represent more than one (1) business within each booth space, without
adjusting the Booth Registration Fee to allot for more than one (1) business. If more than one (1)
business is being represented, Vendors are required to reserve an additional space for the
additional business.
D. Vendors are responsible for bringing his/her own event/booth equipment, supplies, décor,
products/merchandise to sell, and/or business/service paraphernalia. Examples of event/booth
equipment that Vendors are responsible for bringing, at their discretion for their booth space are
as follows but not limited to ... 2-foot, 4-foot, 6-foot, or 8-foot tables; canopies; floor-length table
linens (REQUIRED), and chairs.
E. Rental Equipment and Supplies are available on a first come, first service basis.
i. Rental fees must be submitted with Vendor’s booth registration fees.
ii. Vendors are required and responsible for providing his or her own tables, chairs, and table
linens unless rented from TriState Events.
iii. ALL table linens MUST be floor length to ensure all boxes and storage containers underneath
the table are not visible by attendees.
iv. Available for rent are 6-Foot and/or 8-Foot Table Linens, and/or 6-Foot and/or 8-Foot Tables,
specific availability details is located under “Rentals” section.
v. Utilize the “Rentals” section to make Vendor selections regarding rental equipment and
supplies.
F. Vendors may bring and erect a 10” foot x 10” foot canopy within his or her venue space at the
following Venues, if participating INDOOR ONLY Carlisle Expo Center, if participating
OUTDOOR ONLY ALL Venues.
G. Vendors ARE NOT permitted to extend over into another Vendor’s space(s).
H. Each Vendor acknowledges that he/she has READ AND AGREES to all contractual terms and
conditions by affixing his/her electronic signature. Vendors are required to forward all insurance
certificates, alcohol/liquor license, and special event permits in addition to all registration fees in

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order to secure booth via email to [email protected] within 24 hours of affixing his/her
electronic signature. Failure to comply with the aforementioned documentation requirement will
result in Vendor forfeiture of booth space.
I. There is absolutely no subletting or sharing of booth spaces. No Exceptions.
J. Vendor should not leave his/her booth space unattended for any period during the event operating
hours without having adequate coverage including extended smoke or restroom breaks. Please
partner with an affiliate from TriState Events or the Vendor occupying the neighboring booth for
assistance with coverage for restroom breaks ONLY, as warranted. Vendors may also choose to
bring a helper as well.
K. Electricity is available on a first come, first serve basis at an additional fee as illustrated below.
Vendors identified connecting to an electrical outlet who have not pre-paid for electricity or
received prior written authorization within his/her “Vendor Event Contractual Terms &
Conditions” may receive a imposed fine, as shown below. Stated Vendor may also not have an
option to participate in future Events with TriState Events.
TriState Events upholds values such as honor, trust, honesty, and integrity. The following
provisions for rental purposes are provided, per Vendor, per request, upon availability on a first
come first serve basis.
Unauthorized Electric Use Fine $25

5. BOOTH BOOKING REQUIREMENTS.
ALL booth booking requirements MUST be submitted on or by 14 days prior to the commencement
date of the event. ALL BOOTH PAYMENT REQUIREMENTS including but not limited to ensuring
the following is also completed:
A) ALL fields have accurate data input during the online “Event Registration/Booking” process.
B) ALL “Event Registration Fees” should be submitted online at www.PayPal.com.
C) ALL booth booking requirements MUST be submitted on or by the 14

th day deadline from the 1
st
day of the event commencement date or a non-negotiable $25 LATE FEE will be incurred, at
TriState Events discretion, last registration takes staff away from pressing event duties to manage
administrative tasks.
D) Vendors who request event information early; however, submit late registration after 14
th day

deadline from the 1

st day of the event commencement date will indeed be subject to paying the $25

late fee. NO EXCEPTIONS.
E) New Vendors booking on or after the 14

th day deadline from the 1

st day of the event
commencement date for the first time are subject to a $15 late fee. There may be circumstances
where a reduced late fee may be negotiated; contact TriState Events. Contact TriState Events if
Vendor is unsure if this fee applies.
6. LATE REGISTRATION.
While TriState Events welcomes all Vendors regardless of the booking date; late registration causes
strain during the last two weeks prior to event commencement. The 14 days leading up to the first
day of the event commencement day is utilized to create floor plans, booth assignments, pick up
signage, place signage, etc. Vendors requesting event contracts weeks prior; however, waiting to
submit on or after the 14th days on or prior to the commencement day of the event may be subject to

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paying a $25 late fee. NO EXCEPTIONS. All Vendors submitted his/her booking registration for the
first time on or after the 14th day from the first day of the event may be subject to a $15 late fee.
There may be circumstances where a reduced late fee may be negotiated; contact TriState Events.
7. PAYMENT SUBMISSION.
A. OPTION 1.
PAYPAL PAYMENT. Vendors are highly encouraged to make ALL booth registration fees
payment via PayPal. PayPal is safe, secure, and one of the most reliable payment resources
available. Follow these instructions:
i. Visit www.PayPal.com,
ii. Click on “Send Money”,
iii. Type in vendor’s booth registration fee payment amount in the “SEND” field
iv. Type TriState Events PayPal information in “SEND TO” field → [email protected]
B. OPTION 2.
CHECK SUBMISSION. Vendors are requested not to send check payments. Check payments
require much more processing and bookkeeping steps. All Vendors choosing to submit a check
MUST include a $12 CHECK PROCESSING/CONVENIENCE FEE. Vendor’s choosing not to
include this $12 check processing/convenience fee if mailing a check may fail to secure booth.
This advance fee ensures errors and the risk of insufficient returns affecting TriState Events ledger
is not affected by waiting for Vendor’s checks to clear. Business Credit Cards may be utilized to
make booth registration fee(s) payments directly @ www.PayPal.com utilizing the information in
Payment Option 1.
Should Vendor choose to pay by check or money order, make check and/or money order payable
to TriState Events, next mail payment to PO Box 128 Greencastle, PA 17225. There will be a
$50.00 charge for any returned checks or money orders. Vendor’s may choose to print a copy of
the “Vendor Event Contractual Terms and Conditions” as it serves as the Vendor’s legally
binding agreement between the Vendor and TriState Event Planning Services. The “Vendor Event
Contractual Terms and Conditions” along with other pertinent event information on the website
will serve at Vendor’s instructions for the Event which should be maintained for Vendor’s records.
8. ATTENDEES.
A. Attendees, Children, and ALL persons, regardless of age, arriving to any of the TriState Events
annual events MUST stop at the Registration Table to check in. At this point, an affiliate/volunteer
from TriState Events will require an ID from ALL attendees to next provide the appropriate
wristband. Appropriate wristbands are required for ALL attendees for three reasons 1) Legal
requirements by the state liquor board where the specific events are being held; 2) To obtain a
more accurate count of attendees; 3) To ensure all persons under age 21 and 21+ receive the
appropriate wristbands due to participating breweries, wineries, and/or distilleries on site for those
specific events (where applicable); 4) ALL TriState Events’ and Vendor Helpers, Staff,

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Volunteers, and/or Employees, etc. will receive the appropriate wristbands on or before the first
day the event commences.

9. VENDOR CHECK-IN.
A. ALL Vendors are REQUIRED to submit ALL remaining and/or additional paperwork (i.e., proof
of insurance/insurance certificates, etc.) during Vendor Check-In.
B. Vendors are asked to utilize this time to also retrieve all age-appropriate wristbands as well;
however, understanding that TriState Events may, at their discretion, assign wristbands at a less
busy internal of time.
C. Vendors should retrieve his or her dashboard parking pass (where applicable). Not all venues will

have specific Vendor parking areas. See TriState Events for more details during the Vendor Check-
In Process.

D. All Vendors ARE REQUIRED to retrieve the TriState Events rental equipment & supplies that
he or she desires to rent during the stated during the Vendor Check-In processing. During that
time, a TriState Events affiliate and/or volunteer will ensure stated Vendor obtains everything he
or she has to proceed through the stated event.
10.PARKING POLICY.
To ensure ample and adequate parking spaces remain available near the building for event guests and
patrons in attendance to each of our events held at this and ALL Venues, Vendors & Attendees
utilizing any drop-off areas are REQUIRED to immediate relocate his/her vehicle to the designated
“Attendee Parking Areas” and “Vendor Parking Areas” ONLY, where applicable. Vendors should
relocate his/her vehicles immediately after unloading his/her equipment/products. He/she may return
to then set-up his/her booth for the show.
A. Vendors are hereby advised that this parking policy will be strictly enforced by the onsite security.
B. ***ALL VENDORS MUST BE PARKED IN THE DESIGNATED “VENDOR PARKING
AREA” AND MUST HAVE THE PARKING PASS VISIBLY DISPLAYED ON THE
VEHICLE’S DASH OR BE AT RISK OF BEING TOWED AT OWNER’S EXPENSE. ***
C. Each Vendor will receive a Vendor Parking Pass from a member of the TriState Events’ Staff
prior to or during “Set-Up” (early set-up & any additional event details will be emailed directly
to all Vendors within two weeks to one week prior to the event). It is vitally important that ALL
Vendors remain connected to the Facebook event for ongoing event updates and news.
D. Additional parking passes are available for any Helpers/Staff, Employees, Volunteers, etc.
accompanying the Vendor, upon request.
E. ***FAILURE TO COMPLY WITH ADHERENCE TO THESE PARKING RULES MAY
EXCLUDE the VENDOR AND THEIR DESIGNEE FROM FUTURE EVENTS AS WELL AS
HAVE THE VENDOR’S VEHICLE TOWED AT OWNER’S EXPENSE. ***
11.UNPAID FEES & FINES.
Unpaid fees and fines can expect to receive monthly finance charges until all unpaid fees and fines
are paid in full. All Vendors who reach the following year’s calendar of scheduled events where
records may show outstanding fees and fines may not be permitted to register until all unpaid fees
and fines are paid in full. Finance charges of 15% APR will be charged on a monthly basis on all
unpaid fees and fines.

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12.APPEARANCE.
Vendor is responsible for cleaning and maintaining his/her reserved booth space in an organized and
neat manner. This includes Vendor’s responsibility to remove bulk trash. Should Vendor fail to keep
his/her reserved booth space in an orderly manner, he/she may be subject to an additional trash
removal fee of $25, charged to the card on file (where applicable) or receive a billable invoice.
13.DISPLAYS AND SIGNS.
All displays/signs in the building must be free standing. Nothing, including signs, may attach to walls
or columns of the building by any means at all. Signs should not block other Vendor booths/displays.
14.QUALITY PRODUCTS.
Each Vendor must ensure proper quality of the products sold. Vendor must comply with all applicable
laws as to the products and/or services sold by said Vendor; this includes any applicable sales tax
submission required by the state taxing bureau/agency where stated event is held.
15.EVENT INFORMATION.
TriState Events will notify ALL Vendors of any applicable revision(s) in the hours of operation or
any rescheduled event dates, if warranted. This would ONLY occur for circumstances outside
TriState Events immediate control; such circumstances may include but not limited to circumstances
one would deem as an “Act of God” as follows: i.e., pandemic, natural disasters, etc. If said Vendor
is unable to attend the event, notification must be received by TriState Events 60 days prior to the
date of the Event; however, receipt of nonparticipator’s ability to join the event does not negate the
fact that ALL registration fees/sponsorship fees are NON-REFUNDABLE.

Vendors shall have all merchandise or service paraphernalia on display/for sale regarding his/her
business no later than the start time on the first commencement day and time of that corresponding
/correlating event. All merchandise or service paraphernalia on display/for sale shall remain until the
end time for the event hours of operations as indicated on the event details. The Vendor shall not
remove his or her business, facilities, and/or products, etc. from display/for sale from the Building or
Premises no earlier the top of the last hour of operation for the close of the event. NO EXCEPTIONS.

If ANY Vendor willfully violates this agreement. involuntarily or voluntarily, said Vendor may not
be permitted to participate in future events with TriState Events and/or any of its Affiliates. Should
the Vendor need additional assistance or special accommodations regarding “Set-Up” times and/or
specific accommodations for the Event please contact TriState Events to discuss those needs
specifically Vendor MUST notify TriState Events ONLY to discuss the specific accommodations as
well as for additional contractual addendums’ to be developed.

16.INSURANCE.

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All Vendor are HIGHLY encouraged to carry a $1M liability insurance when participating in any
event managed by and/or with TriState Events. Vendors are solely responsible to obtain insurance
coverage on property brought onto the property as well as into the Building/Venue. Dyalto Enterprises
LLC, dba. TriState Events and/or The Venue accepts no liability for lost, stolen or damages to
property and/or property/products owned by the Vendor nor are the promoters of the event required
to carry additional insurance to cover the Vendor or his/her property and/or products. Maintaining
event business liability insurance and property/product insurance is the sole responsibility of each
Vendor. Vendor obtained liability insurance provides protection for the Vendor should any person
become injured while occupying the Vendor’s booth area during the event, should Vendor’s products
become damaged, stolen, etc. while participating in the event, and/or in the event of a Natural
Disaster.
17.INDEMNIFICATION.
The Vendor agrees to indemnify and hold Dyalto Enterprises LLC, TriState Events, and/or the Venue
harmless from all claims, losses, injuries, expenses, and fees; including attorney fees, costs, and
judgments that may be asserted against Dyalto Enterprises LLC, TriState Events and/or the Venue
that result from the acts or omissions of the Vendor and/or any of the Vendor’s Employees/Helpers,
Agents, or Representatives. Dyalto Enterprises LLC, TriState Events, or the Venue shall be solely
responsible for ensuring all applicable laws are followed and complied with in selling and presenting
of TriState Events, and/or the Venue’s products and services at the event.
18.FORCE MAJEURE.
If performance of this “Vendor Contract” or any obligation under this “Vendor Contract” is prevented,
restricted, or interfered with by causes beyond either party's reasonable control ("Force Majeure"),
and if the party unable to carry out its obligations gives the other party prompt written notice of such
event, then the obligations of the party invoking this provision shall be suspended to the extent
necessary by such event. The term Force Majeure shall include, without limitation, acts of God, fire,
explosion, vandalism, storm or other similar occurrence, orders or acts of military or civil authority,
or by national emergencies, insurrections, riots, or wars, or strikes, lockouts, work stoppages, or other
labor disputes, or supplier failures. The excused party shall use reasonable efforts under the
circumstances to avoid or remove such causes of nonperformance and shall proceed to perform with
reasonable dispatch whenever such causes are removed or ceased. An act or omission shall be deemed
within the reasonable control of a party if committed, omitted, or caused by such party, or its
employees, officers, agents, or affiliates.
19.ARBITRATION.
Any controversies or disputes arising out of or relating to this “Vendor Contract” shall be resolved
by binding arbitration in accordance with the then-current Commercial Arbitration Rules of the
American Arbitration Association. The parties shall designate a mutually acceptable arbitrator
knowledgeable about issues relating to the subject matter of this “Vendor Contract.” In the event the
parties are unable to agree to such a selection, each party will designate an arbitrator and the two
arbitrators in turn shall designate a third arbitrator, all three of whom shall preside jointly over the
matter. The arbitration shall take place at a location that is reasonably and centrally located between
the parties, or otherwise mutually agreed upon by the parties. All documents, materials, and

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information in the possession of each party that are in any way relevant to the dispute shall be made
available to the other party for review and copying no later than 30 days after the notice of arbitration
is served. The arbitrator(s) shall not have the authority to modify any provision of this “Vendor
Contract” or to award punitive damages. The arbitrator(s) shall have the power to issue mandatory
orders and restraint orders in connection with the arbitration. The decision rendered by the
arbitrator(s) shall be final and binding on the parties, and judgment may be entered in conformity
with the decision in any court having jurisdiction. The “Vendor Contract” to arbitration shall be
specifically enforceable under the prevailing arbitration law. During the continuance of an arbitration
proceeding, the parties shall continue to perform their respective obligations under this “Vendor
Contract.”
20.INVOLUNTARY LOSS OF BOOTH SPACE.
As aforementioned this “Vendor Contract” illustrates that any and all “VENDOR BOOTH SPACES
WILL NOT and ARE NOT HELD, NO EXCEPTIONS. BOOTH SPACES ARE RESERVED ON
A FIRST COME, FIRST SERVE BASIS.” Vendor MUST submit full Booth Registration Fee
simultaneously upon affixing electronic signature to the Vendor Booth Contractual Online
Agreement in order to consider the booth secured; otherwise, Vendor then risks “Involuntary Loss of
Booth Space” regardless of the circumstance as to why either of the two were not completed
simultaneously.
21.WAIVER OF CONTRACTUAL RIGHT.
The failure of either party to enforce any provision of this “Vendor Contract” shall not be construed
as a waiver or limitation of that party's right to subsequently enforce and compel strict compliance
with every provision of this “Vendor Contract.”
22.IMAGE RELEASE.
I hereby assign and/or grant to TriState Events all rights, title, and interest to and permission to
copyright, use, publish and republish my name, voice, picture, and likeness (collectively, “Likeness”)
in any and all media, photographs, videography, videos, and/or distribution now known or hereafter
developed taken or recorded during my participation in any event with TriState Events including by
not limited to electronic, digital or conventional, blurred, altered or distorted, in color or black and
white, video or otherwise for art, trade, internal distribution or any other lawful purpose in any lawful
manner anywhere in the world and/or on the worldwide web. I hereby waive any right to inspect or
approve any final product using my Likeness. I hereby and discharge TriState Events from any and
all actions, claims and demands of any nature which I may have at any time now or in the future
arising out of or related to the rights granted above or my Likeness.
23.INCLEMENT WEATHER.
Please be advised that there will not be ANY event that will be canceled due to “inclement weather.”
At this time, the venues TriState Events currently hosts its annual events do not close for ANY
“inclement weather.” The show must go on!

24.VENDOR PARTICIPATION RISK.

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All Vendors understand and accept the participatory risk. Moreover, regardless of and/or regardless
of the advertising and marketing strategy and/or media coverage utilized for each annual event
managed, executed, and promoted by TriState Event Planning Services, Vendors understand that each
event is at the participatory risk of each and every Vendor. Mitigating Risk with regard to event
management if at the forefront of our everyday business operations. The Leadership team at TriState
Events maintains and utilizes every resource available through networking opportunities via word of
mouth, social media, various technological streams, newsprint, television, radio, magazines, posters,
flyers, digital streaming, along with various other platforms, and other business logo paraphernalia to
engage ideal audiences ages 18+ in and around the four-state region which includes West Virginia,
Pennsylvania, Maryland, and Northern Virginia.
25.DISCLAIMER.
The information contained within this “Vendor Contract” is not limited to or all inclusive; however,
serves to protect those members, coordinators, and/or Venues from all claims, losses, injuries,
expenses, and/or fees including attorney fees, costs, and judgments that may be asserted against the
aforementioned namees from any such acts or omissions of acts related to said event.
VENDOR’S CANCELLED CHECK, MONEY ORDER, STRIPE PAYMENT, PAYPAL
PAYMENT, SQUARE PAYMENT, CASH PAYMENT, AND/OR ANY OTHER PAYMENT
RENDERED TO PARTICIPATE IN ANY TRISTATE EVENT PLANNING SERVICES’ EVENT
WILL BE VENDOR’S ACCEPTANCE INTO THAT SPECIFIC EVENT’S TERMS AND
CONDITIONS. AFFIXING THE DATE AND VENDOR’S SIGNATURE ELECTRONICALLY
BINDS THE VENDOR TO THE REQUIREMENTS LISTED WITHIN THE ENTIRE VENDOR
CONTRACTUAL AGREEMENT.

26. BUSINESS CONTACT INFORMATION.
Business Entity Name: Dyalto Enterprises, LLC.
Doing Business As: (dba) TriState Event Planning Services
Business Web Site: www.tristateevents.org
PayPal Account: [email protected]
Business Email: [email protected]
Business Line: (voice calls, voicemail, & text) (717) 262-8839
Business Fax: (717) 597-0226
Business Address: PO Box 128

Greencastle, PA 17225